Most organizations are still using the old traditional methods of storing documents in the file cabinets of which it might not be easily accessible when retrieving an old document for future work or reviews. This method consumes paper and space associated with paper filing systems, also this traditional document management system allows the use of unauthorized users and insecurity of document storage. As a result, this work analyzes the application of EDMS. It assesses the effectiveness of its implementation on information management especially within the educational sector. The analysis and selection of tools for the documents management systems are carried out. An EDMS often becomes one of the required tools for files documentation and management. Therefore, considering an EDMS is necessary in every organization for creating, keeping and organizing and technical control of data. In this study, system requirements and software design were examined; a computer-based application was created and effectively implemented. The creation of an EDMS sets it apart from other data management systems in that the organizational structure is sufficiently customized to be changed in response to a system administrator's request. Additionally, the security level of archived files is raised, and an existing digital signature technique is modified, increasing the organization's level of productivity.